A tool bag RFQ for industrial distributors should fit on 1 page but include 9 inputs: trade user, format, quantity band, loaded weight, tool list, material, bottom structure, logo method and packing requirements.
RFQ template fields
The goal is to let the factory judge feasibility, sample path and cost drivers before sending a vague price. Use the same template for electrician, HVAC, mechanic, telecom and MRO tool bag programs.
| Decision | Factory input | Why it matters |
|---|---|---|
| Trade user | Electrician, HVAC, mechanic, telecom, contractor or mixed MRO | Controls pocket map and load assumptions. |
| Quantity band | Sample, pilot, 500–2,000 pcs, 2,000–5,000 pcs or repeat program | Controls material sourcing, MOQ and packing plan. |
| Tool list | Uploaded list, photo set or first-pass pocket map request | Prevents pocket layout rework. |
| Destination market | Country, channel, carton and labeling requirements | Connects production with export packing. |
Ask for proof, not only a unit price
A distributor RFQ should ask which material photos, sample notes, line checks and packing evidence can be provided. The proof request helps separate a quote-ready factory from a catalog reseller.
- Material proof: shell fabric, lining, webbing, zipper and bottom sample photos.
- Structure proof: pocket map, base construction and reinforcement close-ups.
- QC proof: stitch checks, handle anchors, zipper movement and carton release.
Keep optional upgrades separate
Separate the base quote from upgrades such as molded rubber bottom, YKK zipper, reflective trim, custom puller, retail hangtag or barcode set. This keeps the distributor comparison clean.
Where to continue
Continue with custom tool bag manufacturer, supplier comparison checklist, functional bag manufacturing so the support article connects back to the commercial RFQ path, material decisions and functional bag hub.
Send a distributor tool bag RFQ with dimensions, quantity band, sample deadline, destination market and the construction notes listed above.
FAQ
What is the minimum RFQ information for a tool bag quote?
Send the target trade, bag format, quantity band, loaded weight, tool list, material direction, bottom structure, logo method, packing needs and destination market.
Should the RFQ include a target price?
A target price helps only when it is paired with quantity, material, construction and packing expectations. Otherwise the factory may quote a version that misses the real program needs.
Why should distributors ask for packing details early?
Carton labels, barcode rules, retail hangtags and pack count can delay release if they are added after the sample and material decisions are already approved.